Virtual Office Hours | UC Davis CTSC

1 - 2 p.m. on the first and third Monday (WebEx)
Noon - 2 p.m. every Tuesday (WebEx)
Schedule an appointment

In order to efficiently and effectively meet the statistical needs of clinical and translational investigators at UC Davis, the CTSC - in collaboration with the UC Davis Comprehensive Cancer Center - maintain office hours for statistical consultations. These office hours are an opportunity for investigators to consult with a statistician about the design, analysis or presentation of medical research studies in a friendly, informal setting.

Due to the popularity of these programs, investigators interested in attending an office hours event are asked to reserve a spot in advance. Limit of 1 spot per week per project for up to 2 projects.

For more information, contact Jeff Fine at jrfine@health.ucdavis.edu.

Noon to 1:30 p.m.
Third Tuesday of every month (Zoom)
Drop in only

Complimentary Clinical Research Recruitment Consultation
Meet one-on-one with the Clinical Research Recruitment Team for guidance on recruitment planning, participant engagement, and recruitment technologies. Whether you're developing a new study or looking to improve enrollment for an active trial, we're here to help.

Get assistance with topics including:

• Developing an effective participant recruitment strategy
• Identifying the most appropriate recruitment methods for your study
• Improving enrollment and reducing recruitment barriers
• Recruitment planning during study startup
• Participant retention and engagement strategies
• Preparing recruitment plans, feasibility assessments, and budget recommendations for grant applications and funding proposals
• Studypages: getting started, account setup, available features, and best practices
• HIPAA compliance, IRB considerations, and regulatory requirements for recruitment technologies
• Tracking recruitment metrics and managing participant inquiries
• General clinical research recruitment questions and consultation

No appointment is necessary—drop in anytime during office hours for personalized support from the Clinical Trials Recruitment Team.

Biweekly on Tuesdays, 9:05 - 9:50 a.m.
Schedule an appointment
Email questions in advance to communityengagement@health.ucdavis.edu.

CCE staff can help research teams to:

• Bring stakeholder perspectives into the development of a research question
• Identify recruitment and retention strategies for adolescent and young adults, older adults, and other special populations
• Identify data collection tools and approaches for hard-to-reach populations
• Develop proposal sections related to stakeholder engagement plans and partnerships
• Make their clinical research more relevant, and accessible

For more information send an email to communityengagement@health.ucdavis.edu.

11 am - 12:30 pm
Third Wednesday of every month (Zoom)
Drop in
Email questions in advance to EMRResearch@health.ucdavis.edu.

Get help with the following:

• What EMR Research options could help me in my research?
  • Workbench reports
  • Contraindicated medication
  • Best practice alerts
  • Participant recruitment
• Where do I find information about the billing report?
• How do I grant EMR access to my study monitor?
• How do I find patients associated with a research study in the EMR?
• How do I recruit patients for a study?
• How do I submit a request for an EMR enhancement?

The NIH Data Management and Sharing (DMS) Policy, effective January 25, 2023, applies to all research, funded or conducted in whole or in part by NIH, that results in the generation of scientific data.

This includes all NIH-supported research regardless of funding level, including: extramural grants, extramural contracts, intramural research projects, and other funding agreements.

Researchers are required to submit a DMS plan as part of their grant application. If you have questions about the new requirement, where to find DMS plan resources or get help reviewing your draft DMS plan. The CTSC has expertise and is offering office hour consultations on these topics.

To schedule an office hours consultation, send an email to cenavarro@ucdavis.edu.

Noon - 2 p.m.
Fourth Friday of every month (Zoom)
Drop in to the Zoom appointment noon to 2 p.m. on fourth Fridays of the month.or schedule an appointment

Get help with the following:

• How do I get access to REDCap?
• How do we administer simple recruitment surveys in REDCap?
• How do we create longitudinal studies with automatic follow-up surveys in REDCap?
• How do we administer multi-site studies in REDCap?

For more information about this event, contact the CTSC Clinical Research Education program at hs-CTOeducation@health.ucdavis.edu.

For general REDCap questions, send an email to hs-redcap.support@health.ucdavis.edu.

2 to 3 p.m.
First Tuesday of every month
Contact Melissa Sullivan at msullivan@health.ucdavis.edu to schedule an appointment.

The School of Medicine Office of Research Evaluation Unit office hours are designed to support CTSC and UC Davis Health researchers' needs and provide an informal setting for researchers to ask questions.

Examples of brief consult areas include:

• Evaluation planning and design
• Qualitative research methodologies
• Survey design
• Survey related support using Qualtrics survey software
• Data visualization - good design practices for charts, graphs, and visualization

For more information, contact Melissa Sullivan at msullivan@health.ucdavis.edu.

2 – 3 p.m.
Third Tuesday of every month 
Drop in

Research administrators, bring your Pre- and Post- Award questions to our team of subject matter experts from the School of Medicine Office of Research, Research Administration Unit and the School of Medicine Finance Operations and Administration (FOA) team. 

Examples of office hour questions:

• Reviewing an RFA
• Budget questions
• Institutional forms or requirements
• Reporting requirements
• Aggie Enterprise processes
• Research administration in clinical trials
• Policy interpretation

For more information visit UC Davis School of Medicine Office of Research Administration Unit or contact contact somra@health.ucdavis.edu.

12 - 1 p.m. 
Every Friday  (Zoom)
Drop in

Get help with the following:

• Does my project require IRB review?
• How do I obtain IRB approval?
• How do I submit a protocol deviation to the IRB?
• How do I obtain ancillary approvals, e.g., IT evaluation, Radiation Use Committee?

For more information, contact hs-irbeducation@health.ucdavis.edu